| Title: | Shop Reception / Fleet & Maintenance Coordinator |
| Description: | Sublette County Road & Bridge is seeking a highly organized and dependable professional to serve as our Shop Reception / Fleet & Maintenance Coordinator. This position plays a critical role in keeping our fleet, equipment, and daily operations running smoothly in support of county roads and infrastructure.
This is a front-line administrative position within a fast-paced public works environment, requiring strong communication skills, attention to detail, and the ability to multitask.
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Position Summary
The Shop Reception / Fleet & Maintenance Coordinator serves as the central point of contact for shop operations. This individual will coordinate fleet scheduling, maintenance tracking, parts ordering, and administrative support for mechanics and supervisory staff.
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Key Responsibilities
Fleet & Equipment Coordination
• Schedule preventive maintenance and repairs for county vehicles and heavy equipment
• Track service intervals, work orders, and maintenance history
• Coordinate equipment availability with supervisors and field crews
• Monitor downtime and assist with fleet utilization reporting
Maintenance & Work Order Management
• Create and manage shop work orders
• Maintain accurate records of repairs, inspections, and compliance documentation
• Assist with warranty tracking and vendor communication
• Support safety and regulatory documentation (DOT, inspections, etc.)
Procurement & Inventory
• Order parts, tools, and shop supplies
• Maintain inventory levels and track usage
• Coordinate with vendors for pricing, delivery, and returns
• Assist with purchase orders and budget tracking
Reception & Administrative Support
• Serve as first point of contact for shop visitors, staff, and vendors
• Answer phones and direct inquiries appropriately
• Maintain filing systems (digital and physical)
• Assist leadership with reports, data entry, and administrative tasks
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Qualifications
• High school diploma or equivalent required
• Administrative experience preferred (public works, fleet, or mechanical environment a plus)
• Strong computer skills (Microsoft Office; fleet management software experience preferred)
• Excellent organizational and time-management skills
• Ability to communicate effectively with mechanics, operators, vendors, and the public
• Ability to maintain confidentiality and professionalism
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Compensation & Benefits
• Competitive salary (DOE)
• Full benefits package
• Retirement plan
• Paid leave and holidays
• Stable, year-round employment serving the community
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How to Apply
For more information or to apply, please contact:
Billy Pape
307-367-6390
Or pick up an application in person at:
Sublette County Road & Bridge
9522 State Hwy 191
Pinedale, WY 82941
Sublette County is an Equal Opportunity Employer.
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| Company: | Sublette County Road & Bridge |
| Salary: | |
| Post Date: | 2/26/2026 |
| Close Date: | Open Until Filled |
| Location: | Pinedale, Wyoming |
| Contact: | Billy Pape |
| Phone: | 307-367-6390 |
| Email: | |
| Website: | |
Mailing
Address: | |
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Pinedale Online Job Board • www.pinedaleonline.com/jobboard
jobboard@PinedaleOnline.com
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